[Feature request]: Configurable Safety & Maintenance Flagging System #2062
Description
Contact Details
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Is your feature request related to a problem? Please describe?
Context
During a demo with a mountaineering company, we uncovered a critical requirement for safety workflows around high-risk assets (e.g., climbing gear, helmets, ropes).
They requested a way to ensure that after every use, such equipment automatically enters a “pending maintenance” or “needs inspection” state — preventing it from being checked out again until explicitly cleared by staff.
This isn’t just a single customer request — it reveals a broader need for configurable flagging and certification workflows across industries where compliance, safety, or maintenance processes are mission-critical.
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Potential Use Cases
• Adventure & Outdoors: Safety certification of mountaineering gear after every use.
• Healthcare: Marking surgical instruments as “sterilization required” before reuse.
• Construction: Power tools flagged for inspection after X hours of operation.
• Corporate IT: Devices quarantined after security incidents until cleared by IT.
Each scenario requires similar mechanics: automatically changing the asset state, enforcing clearance before reuse, and making this configurable.
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Workflows Unlocked
1. Automatic Transitions
• Assets tagged as high-risk or sensitive are automatically flagged after use.
• Configurable rules (time-based, usage-based, or event-based).
2. Certification Gatekeeping
• Flagged assets are unavailable for reservation until a designated user role clears them.
• Clearance can be tied to digital checklists or logged maintenance steps.
3. Audit & Compliance
• Every flag event creates a traceable record (who cleared it, when, and how).
• Simplifies compliance reporting across industries.
4. Customizable Flags
• Teams can define multiple flags (e.g., “Needs Maintenance,” “Under Review,” “Quarantined”).
• Each flag triggers specific system behaviors: disabling checkout, requiring supervisor approval, or alerting staff.
Describe the solution you'd like
Draft Concept: Configurable Flagging System
Instead of building a one-off “pending maintenance” feature, we propose a generalized flagging infrastructure:
• Admin-defined flags with configurable rules.
• Behavior hooks attached to each flag (block checkout, require approval, notify staff).
• Flexible workflows that scale across customer verticals.
This architecture solves the immediate mountaineering need while unlocking a wide array of workflows across markets.
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Business Case
• Customer Pull: Multiple industries already hint at similar needs — starting with safety-critical clients.
• Scalable Infrastructure: One feature set unlocks many verticals instead of fragmented one-offs.
• Strategic Differentiation: Position us as a platform that doesn’t just track assets, but enforces trust, safety, and compliance.
Describe alternatives you've considered
No response
Additional context
No response